Project Monitoring
Kira knows the purchasing process and tracks the needs of every item by type, identifying dozens of points of action, from quantification and bidding to funding, approvals, production, shipment, and installation.
Our technology
Meet Kira.
Our virtual purchasing assistant and custom procurement platform. It is the hub of every project we run, and your live window into it. Built by procurement people, for hospitality procurement, and available only through GS Associates.
78,000+
Items tracked
79,000+
Competitive quotes
290,000+
Documents & photos
37
Lifecycle stages
Live across 600+ projects since 1994.
Your live window
See every item, in real time.
Log in and watch your project move. Kira tracks the needs of every single item, by type, across a 37-stage lifecycle, updating as status changes. No waiting for a weekly report to know where things stand.
Conception Closeout
Quantified Bidding Awarded Ordered In production Shipped Delivered Installed
Each item carries its own clock. Long-lead custom, COM upholstery, and owner-furnished lighting are tracked distinctly.
Inside the platform
Every item, specified and tracked.
Each piece of furniture, lighting, and equipment in your project lives in Kira, classified by type and area, carried through its lifecycle, and visible at a glance. This is a live project workspace, not a status report.
Total financial transparency
You see exactly where your money goes.
Because you buy as principal and we act purely as your agent, with no markups and no kickbacks, Kira can show you the whole truth: what was paid to each real vendor, and when. Money in, money out, budget vs. committed vs. paid, down to the line.
Money in
- Funding requestissued
- Client depositreceived
- Balance heldtracked
Money out
- Vendor depositpaid
- Vendor balancepaid
- Freight & taxreconciled
23,000+
Vendor payments
30,000+
Invoices
2,600+
Deposits
Your client portal
Your live window in.
Log in to see your whole project at cost: budget by area, status, and commodity, with what's committed and what's actually been paid. No markup hidden in the numbers; our fee is billed separately. Plain and honest, current to the day.
Kira client portal
Schedule & risk
The real in-hand date, not the optimistic one.
A quoted lead time isn't a delivery date. Kira knows the real one starts at funding and runs through production, transit, and install. It tracks that date per item, and flags slippage before it costs you an opening.
How a real in-hand date is built
Funding / deposit + Design approval + Production + Transit + Delivery & install
When a re-selection or funding delay moves the start, Kira moves the whole chain, and raises a duty-to-advise flag.
139,000+ delivery dates actively tracked
Data & modeling
Money to the cent.
Time to the day.
Our industry budgets every dollar to the cent, then treats the schedule like a guess. We don't. Twenty-five years and hundreds of projects have given us something most firms don't have: a deep record of what actually happened.
We model lead times against that history, weighing each item's complexity and its closest real-world comparables, to forecast timelines you can plan around, instead of trusting a vendor's optimistic quote. It isn't a crystal ball. It's evidence: the same rigor the industry reserves for cost, finally applied to time.
Modeled from real outcomes
Realistic estimate
Optimistic quote What actually happens →
Since 1994
of records
600+
projects
139,000+
delivery outcomes
Where it starts
Kira Budgeting.
The same record of real outcomes that models your schedule also prices your budget. Kira Budgeting builds a realistic, all-in FF&E budget room by room, with time planned like money, then flows straight into the platform when the project goes live. One continuous record, from the first number to the last delivery.
Explore Kira Budgeting →Budget summary
All-in
Guestrooms & suites $4.2M
Public areas & F&B $2.8M
Freight & logistics $0.7M
Warehouse & install $0.6M
Project total $8.3M
Illustrative. Every line priced from real comparables, freight and tax included.
Competitive sourcing
A truly open market.
No exclusive vendor relationships. No kickbacks. Kira runs genuinely competitive bids and keeps the trail visible, so you know the price you got was the best the market offered, at the quality you specified.
79,000+ quotes collected
Documents & closeout
Everything, kept for good.
Warranties, certifications, maintenance instructions, accounting backup, purchase orders, and photos, all organized, viewable, and downloadable. Your closeout record stays accessible long after the doors open.
290,000+ documents & photos
Real-Time Updates
Kira monitors each project’s lifecycle and notifies the team before critical deadlines, prioritizing items progressively and delivering live updates as status changes.
A Browser-Based Web App
A single-page application built to manage hospitality projects of any size, from conception to closeout, increasing transparency and connectivity across the entire project team.